Group calling isn’t always as easy as just picking up the phone, but MultiCall’s Group Conference Scheduling feature is. In this article, we break down how to use scheduling so you can plan, set up, and host group calls like a pro.

Why should you care about Scheduling group calls?

1. Streamline team communications

Ad‑hoc group calls are a blocker for smooth workflows and productivity. When participants have to block out time to ensure attendance, scheduling group calls in advance is far more efficient, especially when communicating critical updates or team stand‑ups. MultiCall offers recurring meeting options, saving you from repetitive admin tasks.

2. Convenience across time zones

If you work with remote participants spread across offices, countries, or time zones, a simple call can become an international coordination effort. Scheduling allows participants to block time in advance. Fewer calendar conflicts and no more scrambling. MultiCall’s built‑in reminders and repeat options make time‑zone friendliness effortless

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3. Business continuity in any condition

Power outages, travel, and inconsistent network connectivity are real-world disruptions. Scheduling gives certainty that your group call will launch successfully (right on time, and on any device). MultiCall uses PSTN dialing so that participants won’t need an internet connection or the app.

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Step‑by‑Step: Scheduling a Group Conference

1. Launch “Call Later”

Open the MultiCall app and tap “Call Later” (or “Schedule Call”). You will be directed to the scheduling interface.

2. Name Your Call

Give it a clear, relevant name. “Weekly Sales Sync” or “Project Wrap‑Up”, for instance. Organizing your call with an identity can go a long way toward clarity, especially with recurring calls.

3. Set Date and Time

Choose the exact date and start time. You’ll be using the calendar interface, which makes for precision, one‑offs, and future calls.

4. Choose Profile

Choose your calling profile. If you have separate billing and profiles for clients and internal calls, you’ll want to choose the right one.

5. Add Participants

Add contacts individually, from your phonebook or via saved MultiCall groups.

After Scheduling: What to Expect Next

1. Notifications & Reminders

MultiCall will automatically notify all participants ahead of the call to ensure full attendance.

2. Auto‑Initiation & Call Launch

Should you have set the auto‑initiate setting, MultiCall will dial each participant using PSTN dialing at the scheduled time. No need to remember to start the call manually.

3. During the Call

Once the call has begun, you can:

• Add or Remove Participants on the Fly

• Mute all, or mute individual participants.

• Record the Session and retrieve an MP3 link for the recording after the call has finished.

Advanced Scheduling Features

• Recurring Meetings

Perfect for weekly or monthly team check‑ins. Pick daily, weekly, or monthly repeats, and your group conference will be on autopilot.

• Persistent Login & Privacy

You won’t be locked out mid‑session either. MultiCall persistently logs you in and secures your ID using number masking to ensure a seamless, private experience.

• Calendar Sync

Adding calls to your calendar is just a switch away. Sync your schedule across tools with no extra reminders required.

• Daily Stand‑Ups

Daily recurring calls make check‑ins a breeze with no setup time. Schedule with MultiCall, and keep your team in sync without manual dialing.

• Client Project Meetings

Schedule regular client calls. Use call‑me‑on so that you dial into the meeting from any phone. Maintain that professional air and consistency.

• International Teammates

Time‑zone friendly scheduling. Time zones are a given when working with international team members or global offices. Keep everyone on schedule. Use reminders for clarity and attendance tracking.

FINAL THOUGHTS

Sometimes there is no internet connection, no Wi‑Fi, or a VPN. No problem. MultiCall has you covered over PSTN. Field staff and on‑site call participants are one use case when working without internet or on a laptop is not a problem at all. MultiCall group conference is the best feature to possess. For more clarity on the process call our executives to help you.

FAQs

Q: What if someone misses the scheduled call?

A: They can dial back manually and join the in‑progress group session.

Q: Can I change the participants after scheduling a call?

A: Yes, you can. If it’s before the call is live, you can edit the event; if it is during the call, you can add/remove them on the fly

Q: How long can a scheduled call run?

A: MultiCall will schedule the calls for up to 120 minutes. Duration can be adjusted in 5‑minute increments

Q: Can scheduled calls be recorded?

A: Absolutely. Simply tap “Record” during the call, and you will receive the file post-call via a link