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9 Tips to Better Task Allocation

It’s the start of the week. And you’ve been given a new project assignment which has to be completed as a group. This means then that you need to plan each and every step and decide how everyone will contribute. You’ve seen this in school, in college, and now in office too. The same strategy has to be utilized, with everyone being provided with an opportunity to lead a project in a particular manner.

With a project comes the multitude of components in the project to be executed. Different people in your team means different capabilities, and a standard expectation of quality and on-time delivery So the next question that comes in is as to how to divide and assign these properly so that the project output is efficient and effective. This is where task allocation comes in.

Have A Plan

As the popular adage goes, the journey of a thousand miles begins with a single step. And each working hour is a step forward in the journey of your project and the impact it has on your business. So, set aside one or two hours at the end of each week for reviewing your delegation strategy.

This is especially important as you’ll need to ask yourself the following:

What are the achievement outcomes of the meeting?

Who are to be the involved players?

Which person performs well in what?

Who needs development in what areas?

A group call without a purposeful plan results in no one in the team learning how to execute the tasks. As a result, the team’s true potential will not be built, nor tapped into. Doing so requires calling in the right people , and placing them into groups as needed. Keeping this in mind, one such tool to help with this MultiCall. MultiCall is a calling app that allows group collaboration, be it your friends, family, or even your office team.

Clarify Roles

If a team member didn’t know what exactly their role was, would you be able to clearly  allocate a  task for them? Correct allocations of the tasks also means ensuring that the involved team members are clear on their roles. The more certain they are of their roles and responsibilities, the greater the efficiency and effectiveness in assignment and review of work. This is especially important in the context of letting everyone contribute as well.

Communicate One-on-One

Part of being a good manager is in the ability to maintain clear communication itself. This is quintessential for managers to perform basic functions in their role such as Planning, Organizing, Leading and Controlling. This is more so at this time of pandemic, with remote working and social distancing in place.

As a result, this directly affects task allocation too.  Having individual conversations with team members about their share of the collective workload is critical to ensuring employees stay motivated and engaged. And besides that, this is a good opportunity to talk to your team members about their professional goals. It also allows for gathering and noting aspects on team dynamics, and resolve problems.

With minimal facilities, clear conveyance to the team with regard to information and thoughts is needed. Communication goes both ways; therefore it’s equally imperative to have the communication skill to listen and encourage input by others; and to motivate the other individuals to contribute ideas and solutions. MultiCall’s call-monitoring feature lets you add or remove participants as and when you require them during a group call, and to also see who’s speaking.

Be Available

The aspect of being available is not just about you as a manager being flexible ;  a person’s availability is also essential in properly allocating work. It also comes down to asking yourself as to who is free to do the work, and to prioritize resource of time accordingly.

And this can be done over a MultiCall too. The Call Scheduling feature lets you set the date and time for the call, with the ability to notify all contacts involved. And as time is money, the duration feature is also present which lets you set the call duration for up to 120 mins / 2 hours.

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